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Over-used & Redundant Words
Part of good dictation style is avoiding the use of unnecessary words, redundancies or grammatically-unacceptable phrases when dictating. It is more professional to be as succinct as possible. Avoid "flowery" language, too many superlatives, and over-used words and phrases. Here is just a short list of what you should avoid:

Wrong or Over-used Try Using
Very Avoid or use sparingly
Very normal Normal
At this point in time Now
At that point in time Then
At the present time Now
In the near future Soon; specific date/time
As per per; according to; as
In close proximity to Near; close to; proximal
I am in receipt of I have; I have received
In the matter of Regarding
Very near Near; close
Is on no medication Is not on medication

Dictating sound-alike or confusing words
You should be aware of similar-sounding and other confusing words and spell them or dictate them clearly. Some words should always be spelled to avoid confusion or to make sure an inattentive transcriptionist does not transcribe the word incorrectly.

Here are just a few words of which you should be aware

Confusing and/or Sound-Alike Words
accede: stick to agreement
exceed: surpass
accept: receive
except: exclude
adapt: adjust
adept: proficient
adverse: opposed
averse:: not interested
affect:
change, influence
effect:
(v) to bring about
(n) result, impression
all right: all right alright:
outdated usage
allude: refer to indirectlyelude: avoid allusion: insinuation illusion: apparition already: previously
allready:
everything prepared
altar: place of worship
alter: to change
appraise: value
apprise:
inform, notify
assistants: helpers
assistance: help
capital: seat of government;money capitol:
building where legislative body meets
cease: stop
seize: apprehend
cite: speak of
sight: vision
site: location
complement: collection compliment: praise continual:
happens frequently in time: close succession
continuous: uninterrupted
council: praise
consul: ambassador console: comfort counsel: advice
descent: decline
dissent: disagree
disapprove: condemn disprove: discredit elicit: extract
illicit: illegal
eligible: qualified
illegible: indecipherable
emigration:
moving from a country
immigration: moving to a country
eminent:
outstanding, revered imminent: threatening to happen soon
farther: forward
further: additionally
floe:
large sheet of floating ice
flow: move, run freely, circulate
formally:
in a dignified way formerly: previously
imply:
speaker implies (suggests) infer: hearer infers (perceives)
incidence: occurrence
incidents: situations
lay:
to set down, to place or put an item down
lie: to recline
passed: go by
past: earlier
principal:
first in authority; main participant; amount of a debt less interest
principle:
basic truth or assumption
pray:
to ask for by prayer or supplication
prey: animal hunted or caught for food; victim
residence: dwelling residents: occupants right: correct
rite: ceremony
wright: worker
write: compose
their:
posessive form of "them"
they're: they are there: at that place
stationary:
not moving: fixed
stationery:
writing material: letterhead, envelopes, etc.
suit:
a set of clothes; legal action suite: number of items making up a set, series, or sequence
waiver:
the giving up of a claim waver: to hesitate; also tremble or quaver
through: by way of
threw: tossed
whose:
of or relating to whom
who's: who is
your:
of or relating to you you're: you are

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